Personal Assistant

Handle life admin that steals focus from the business. Keep schedules and logistics smooth.

What Personal Assistants Can Help With

Key Responsibility Summary

Removes life admin from the owner’s plate and keeps personal logistics smooth so work time stays focused.

Who This Is For

Personal calendar and family logistics crowd work time
Travel and reservations take too long to arrange
Bills, returns, and renewals fall behind

Calendar & Travel

Manage personal calendars, book medical and self-care appointments, plan travel and itineraries, and coordinate logistics for events or moves.

Financial & Administrative Tasks

Track expenses, manage subscriptions, gather tax documents, assist with invoices and budgeting, and provide basic support with tech and safety apps.

Communication & Correspondence

Triage personal email, screen calls, prep agendas, coordinate with providers or family members, and maintain emergency contacts and plans.

Lifestyle & Household Support

Handle errands, returns, groceries, gifts, home maintenance vendors, personal goals, wellness support, and language or learning resources.

Content & Creative Support

Assist with newsletters, blog posts, social media research, light event planning, and personal project coordination.

Special Tasks & Organization

Manage passwords, secure online accounts, maintain healthcare and emergency records, and support both personal and professional organization.

Featured Support Snapshot

Sample Weekly Rhythm

Confirm personal priorities and calendar holds

Book, coordinate, and confirm logistics

Share weekly personal summary and reminders

Sample KPIs

On-time confirmations and bookings — 98%

Missed personal commitments — zero

Response time to personal requests — within one business day

Recurring routines documented — 80%

Common Tools

Google Calendar, travel and booking apps, shared list tools (like AnyList or Todoist), password vaults (1Password, LastPass), and Google Drive.

30 / 60 / 90 Day Plan

30 Days — Stabilize Calendar & Logistics

Appointments and recurring tasks are fully managed. Travel and scheduling routines are clear and consistent.

60 Days — Create Routine & Reduce Urgency

Recurring responsibilities are systematized. Proactive planning reduces last-minute coordination and decision fatigue.

90 Days — Optimize for Focus & Freedom

Personal admin runs with minimal input. Week-to-week planning is steady, and personal bandwidth is unlocked for business priorities.

Personal Assistant Overview

A Personal Assistant Virtual Assistant keeps your life running behind the scenes so you can focus on what matters most. From calendar management to errands and household coordination, they bring peace of mind and structure to your day.

Calendar, Travel, Errands & Life Logistics

Personal Email, Renewals, Subscriptions & Support

Wellness Planning, Family Coordination & Special Tasks

With a clear system and reliable support, your personal responsibilities no longer compete with your business goals.

Need help defining the right hire?

Strategies are custom-built for your business—role clarity, interviews, onboarding, and leadership rhythms. Direct-hire, no middleman. Typical VA rates range $4–$7/hr (varies by skill and experience).

Download my Virtual Assistant Role Guide and pinpoint where you need support to free your time and turn help into real leverage.