Executive Assistant

Free the day from calendar chaos and inbox noise. Keep priorities moving with clean follow-through, reliable prep, and strong documentation.

What Executive Assistants Can Help With

Key Responsibility Summary

Owns calendars, inboxes, meetings, travel, documents, and admin details so priorities move and days run clean.

Who This Is For

A full calendar where decisions stall without prep and follow-up
An inbox that buries important messages, response times slip
Processes that live in your head, quality varies across tasks

Administrative Support & Organization

Manage calendars, meetings, travel, email, documents, and internal admin so nothing gets dropped.

Client & Team Coordination

Onboard clients and team, manage vendors, and ensure updates, meetings, and internal alignment run smoothly.

Marketing & Content Support

Support newsletters, simple visuals, trend research, and post scheduling—so you stay visible with less effort.

E-Commerce & Personal Tasks

Process orders, track inventory, coordinate gifting, and handle errands that clear your plate.

Systems, Tools & Tech

Maintain CRM hygiene, manage shared drives, run forms or webinars, and keep digital systems tidy.

Finance, Reports & KPIs

Track expenses, pull basic reporting, manage affiliate programs, and help move internal projects forward.

Featured Support Snapshot

Sample Weekly Rhythm

Daily: Morning brief and calendar adjustments, inbox triage, EOD recap

Weekly: Priorities review, travel and meeting prep, document updates

Monthly: SOP updates, tool hygiene, simple process improvements

Sample KPIs

Meetings confirmed 24 hours prior — 100%

Priority emails answered or routed within business day — 95%

Travel and meeting docs delivered 24 hours ahead — 95%

SOP coverage for repeat work by day 90 — 80%

Common Tools

Google Workspace, Microsoft 365, Slack, Zoom, ClickUp, Trello, Notion, and DocuSign—plus familiarity with client systems as needed.

30 / 60 / 90 Day Plan

30 Days — Establish Ownership & Clarity

Calendar and inbox are fully delegated and managed. Daily rhythm is set, core SOPs are drafted, and essential workflows are documented.

60 Days — Build Systems & Stability

Reporting cadence is in place. Meeting and travel workflows are consistent. Task tracking, document updates, and team coordination are running smoothly.

90 Days — Expand Planning & Proactive Support

Recurring projects run off clear checklists. Assistant anticipates needs, improves SOPs, and supports internal projects, light marketing, and process optimization—without waiting to be asked.

Executive Assistant Overview

Calendar, Inbox & Meeting Management

Task Tracking, Document Prep & SOP Creation

Team Coordination, CRM Hygiene & Recurring Project Support

By combining structure, visibility, and dependable support, you’ll operate at a higher level—without getting buried in admin details. Expect faster decision-making, better follow-through, and peace of mind knowing everything is tracked and on time.

Need help defining the right hire?

Strategies are custom-built for your business—role clarity, interviews, onboarding, and leadership rhythms. Direct-hire, no middleman. Typical VA rates range $4–$7/hr (varies by skill and experience).

Download my Virtual Assistant Role Guide and pinpoint where you need support to free your time and turn help into real leverage.