Bookkeeper

Keep numbers clean and current so decisions are simple and month-end is calm.

What Bookkeepers Can Help With

Key Responsibility Summary

Keeps books accurate and current, creates clarity on cash, margin, and monthly close.

Who This Is For

Categorization piles up, reconciliation lags
Cash flow is unclear until the month closes
Vendor records and receipts are scattered

Financial Recordkeeping & Data Entry

Set up the chart of accounts, enter transactions, categorize expenses, manage vendors and credit card logs, and maintain backups and records.

Banking & Reconciliation

Reconcile bank and credit card accounts, research discrepancies, record intercompany transfers, and maintain controls like petty cash and refunds.

Accounts Payable & Receivable

Manage AP/AR, resolve disputes, run billing schedules, track sales tax, and monitor repayments and collections.

Reporting & Analysis

Prepare financial reports including P&L, balance sheet, and cash flow. Adjust entries, analyze patterns, and support forecasting or acquisition decisions.

Tax & Compliance

Prepare and file taxes and business licenses (as instructed), distribute 1099s, assist with audits, and maintain compliance with financial policies.

Payroll Support

Process payroll and reimbursements, assist onboarding for payroll and benefits, and maintain depreciation and fixed asset schedules.

Featured Support Snapshot

Sample Weekly Rhythm

Update books, verify entries, and flag any questions

Reconcile accounts, file receipts, and prepare weekly reports

Share a summary and open items list with next steps

Sample KPIs

Reconciliation accuracy — 98 to 100%

Monthly close completed on time — 100%

Open item resolution within two business days — 95%

Receipt matching coverage — 95%

Common Tools

QuickBooks, Xero, Expensify, bank feeds, Google Drive, and password vaults or secure sharing platforms.

30 / 60 / 90 Day Plan

30 Days — Books Current & Categorization Clean

Books are up to date, categories are standardized, and baseline reporting is accurate.

60 Days — Clean Closes & Steady Rhythm

Month-end closes happen by the fifth business day. Processes are documented and recurring reports are automated.

90 Days — Financial Visibility & Confidence

Dashboards show clear cash and margin. Owner can make confident decisions based on reliable, real-time data.

Bookkeeper Overview

A Bookkeeper Virtual Assistant keeps your financial foundation solid—so you can spend less time in the numbers and more time building the business. From data entry to reporting, they maintain accuracy, reduce errors, and help you make informed decisions faster.

Transaction Entry, Categorization & Vendor Records

Bank Reconciliation, AP/AR & Monthly Close

Financial Reporting, Compliance Support & Payroll Prep

With a clear view of cash flow and tighter financial hygiene, your team gains calm, control, and clarity.

Need help defining the right hire?

Strategies are custom-built for your business—role clarity, interviews, onboarding, and leadership rhythms. Direct-hire, no middleman. Typical VA rates range $4–$7/hr (varies by skill and experience).

Download my Virtual Assistant Role Guide and pinpoint where you need support to free your time and turn help into real leverage.